Leaving ÐÓ°É´«Ã½ and IT Account Access
ÐÓ°É´«Ã½ policy states that when you have separated from the University, you will no longer have access to University IT resources.
Account Separation Guide for the ÐÓ°É´«Ã½ Community
Students
- Use a non-nicholls.edu address for resumes and job applications.
- Save documents from Google Workplace and Office 365 to a local source.
- Disconnect any personal accounts linked to your ÐÓ°É´«Ã½ email address.
- Change your email address on social media and online services to your non ÐÓ°É´«Ã½ email address.
- Change email for subscriptions or memberships linked to your university email to your non ÐÓ°É´«Ã½ email address.
- Encrypt sensitive data before transferring.
- Use secure cloud storage as an alternative to physical devices. Example: a non ÐÓ°É´«Ã½ Gmail account.
Faculty and Staff
- Ensure non ÐÓ°É´«Ã½ accounts are not tied to your ÐÓ°É´«Ã½ email.
- Export your contacts following the provided instructions .
- Transfer personal data from Google Drive to a USB memory stick or secure cloud storage. Example: a gmail.com account.
- Avoid transferring files or emails containing University related Personally Identifiable Information to non ÐÓ°É´«Ã½ email accounts.
- Categorize and backup important non ÐÓ°É´«Ã½ work related data.
- Securely delete non ÐÓ°É´«Ã½ work related sensitive information from university accounts.
Retirees
- Review the Faculty and Staff section above
- Add your non ÐÓ°É´«Ã½ email address to your Banner account to receive updates regarding ÐÓ°É´«Ã½ events and information:
- Login to myÐÓ°É´«Ã½, select the General Self-Service tile.
- Click on Personal Information, then the blue Add New button in the email section.
- Choose Personal Email, enter your address, and click Add. Update if necessary.
OR - Fill out the form to receive updates regarding ÐÓ°É´«Ã½ events and information.
ÐÓ°É´«Ã½ Separation Checklist
All Users
- Forward important personal email to your non ÐÓ°É´«Ã½ email.
- Back up documents from Google Workplace and Office 365.
- Use data migration tools if available.
- Save necessary files onto an external device (e.g., USB stick) or secure cloud storage.
- Update email addresses on personal accounts, social media, subscriptions, and memberships.
- Disconnect any accounts linked to your ÐÓ°É´«Ã½ email.
- Online Shopping Services
- Online Food Delivery Services
- App Stores
- Video Streaming Services
- Online Bill Pay
- Social Media Accounts
- Online Memberships
- Export contacts from ÐÓ°É´«Ã½ email.
- Review files for Personally Identifiable Information.
- Do not transfer sensitive data containing Personally Identifiable Information to non ÐÓ°É´«Ã½ email accounts.
- Encrypt sensitive data before transfer.
- Securely delete sensitive personal information from university accounts.
Additional for Faculty and Staff
- Categorize personal and work-related data.
- Inform students and colleagues about email transition.
- Categorize and backup important non ÐÓ°É´«Ã½ work related data.
- Data Legacy: ensure smooth handover of data to successors
Additional for Students
- Use a non ÐÓ°É´«Ã½ email address for resumes and job applications.
Additional for Retirees
- Add non ÐÓ°É´«Ã½ email to Banner for campus updates.
- Verify if existing non ÐÓ°É´«Ã½ email in Banner is correct.
General
- Contact IT support for assistance during the transition (itsupport@nicholls.edu)
- Regularly check for updates to the transition guide and university policies.