{"id":1555,"date":"2014-06-09T11:47:19","date_gmt":"2014-06-09T16:47:19","guid":{"rendered":"https:\/\/www.nicholls.edu\/policy-procedure-manual\/?page_id=1555"},"modified":"2014-06-09T11:47:19","modified_gmt":"2014-06-09T16:47:19","slug":"5-9-student-affairs-and-enrollment-services-programs-and-policies","status":"publish","type":"page","link":"https:\/\/www.nicholls.edu\/policy-procedure-manual\/5-general-university-policies\/5-9-student-affairs-and-enrollment-services-programs-and-policies\/","title":{"rendered":"5.9. Student Affairs and Enrollment Services Programs and Policies"},"content":{"rendered":"

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\n5.9.1 Auxiliary Services<\/a><\/p>\n

5.9.1.1 Union Services and Facilities<\/a><\/p>\n

5.9.1.2 Identification Card Operations<\/a><\/p>\n

5.9.1.3 Food Services<\/a><\/p>\n

5.9.1.4 Mail\u00a0services<\/a><\/p>\n

5.9.1.5 Bookstore Services<\/a><\/p>\n

5.9.1.5.1 Textbook Selection<\/a><\/p>\n

5.9.1.5.1.1 Timeline for Adoption of Materials, Changes and Modifications of Materials for Coursework<\/a><\/p>\n

5.9.1.5.1.2 Reporting procedure for adoptions and modifications of textbooks by faculty members and\/or departments<\/a><\/p>\n

5.9.1.5.1.3 Communication of Textbook and Material Information<\/a><\/p>\n

5.9.1.5.2 Charging Merchandise to Department Operating or Agency Account’s<\/a><\/p>\n

5.9.2 Enrollment Services<\/a><\/p>\n

5.9.2.1 Orientation<\/a><\/p>\n

5.9.2.2 Admission and Enrollment<\/a><\/p>\n

5.9.2.3 International Student Affairs<\/a><\/p>\n

5.9.2.4 Admission Processing<\/a><\/p>\n

5.9.2.5 Financial Aid, Scholarships, and Student Employment<\/a><\/p>\n

5.9.2.6 Senior Citizen Program<\/a><\/p>\n

5.9.2.7 Veterans’ Affairs<\/a><\/p>\n

5.9.3 Student Life<\/a><\/p>\n

5.9.3.1 Campus Recreation<\/a><\/p>\n

5.9.3.2 Parking Enforcement<\/a><\/p>\n

5.9.3.3 University Police<\/a><\/p>\n

5.9.3.4 Residential Services<\/a><\/p>\n

5.9.3.5 Student Activities\/Greek Life<\/a><\/p>\n

5.9.4 Student Services<\/a><\/p>\n

5.9.4.1 Career Counseling and Development<\/a><\/p>\n

5.9.4.2 Career Placement Services<\/a><\/p>\n

5.9.4.3 Cooperative Education<\/a><\/p>\n

5.9.4.4 Disability\/Testing Services<\/a><\/p>\n

5.9.4.4.1 Procedures for Test Administration<\/a><\/p>\n

5.9.4.5 Counseling Center<\/a><\/p>\n

5.9.4.6 Health Services<\/a><\/p>\n

5.9.4.7 Peer Assistance\/Health Educator<\/a><\/p>\n

5.9.4.7.1 Drug and Alcohol Prevention Program<\/a><\/p>\n

5.9.4.7.2 Sexual Assault Prevention Program<\/a><\/p>\n

5.9.5 Student Government Association<\/a><\/p>\n

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5.9.1 Auxiliary Services<\/h3>\n

The following report to the chief administrator of Auxiliary Services: Colonel Card; Continuing Education, Non\u2013credit; Contracted Services; Housing Operations; and Student Union.<\/p>\n

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5.9.1.1 Union Services and Facilities<\/h4>\n

The Student Union\u00a0is located in the center of ÐÓ°É´«Ã½ campus. The Student Union is a multi\u2013purpose facility offering a variety of services to students, faculty, and staff. Some of the departments located in the Student Union are Residential Services, Student Life, Greek Life, Student Government Association, Placement Office, Union Services and Facilities, Student Programming Association, Health Services, Food Service, Post Office, and the University Bookstore.<\/p>\n

The Office of Union Services and Facilities\u00a0provides dining and catering services, rental and reservation space, and coordinates conference arrangements. University departments may reserve non\u2013academic facilities without charge, and full\u2013time faculty and staff may reserve facilities for personal use at a reduced rate. Full details and guidelines concerning the facility reservation process are available through the Union Services and Facilities’ Office.<\/p>\n

Dining services\u00a0are available for full meal service and a la carte service during the regular semester periods. Faculty and staff may dine in Acadia Hall Cafeteria, which offers a full service, \u201call you can eat\u201d menu. Acadia Hall guests may pay cash or purchase the commuter\/faculty 10\u2013meal plan card.<\/p>\n

Le Bistro and Le Melange\u00a0located in the Student Union offer a wide variety of menu choices. Le Bistro\u00a0is a table service dining facility and Le Melange is a full service snack bar operation. The food service department also provides catering and concession services to the ÐÓ°É´«Ã½ community.<\/p>\n

The food service contractor has exclusive rights to the sale and serving of alcoholic beverages to be consumed on the ÐÓ°É´«Ã½ campus.<\/p>\n

Alcoholic beverages may be served and\/or consumed in the Student Union building (includes the Colonel’s Brigade Room as a recognized extension of the Student Union facility) or other University sites as designated by the President of the University or his or her designated administrator under controlled conditions to members of the institution community as set forth by University regulations. See policies regarding Alcohol, Drugs, and Tobacco Products in Section Twelve of the Code of Student Conduct.<\/i><\/p>\n

All University employees should contact the food service contractor about the use of alcoholic beverages during University events.<\/p>\n

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5.9.1.2 Identification Card Operations<\/h4>\n

Student I.D. cards are issued to or validated for all students by the Student Life Office during registration. The card is valid only for the semester issued\/validated and only while the student is enrolled. The card includes a student snapshot, identification\/ social security number, and the date of birth. Student I.D. cards also serve as meal cards for resident students. These are validated during registration by the Office of University Food Service in Acadia Hall.<\/p>\n

The non\u2013transferable card permits a student to check out library books, to pick up checks from the fee collection center, and to participate in campus activities such as athletic and special events. Price of the card is included in fees charged at registration; there is a nominal replacement charge.<\/p>\n

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5.9.1.3 Food Services<\/h4>\n

Food Services is located in Acadia Hall Cafeteria, a spacious centralized dining facility offering student\u2013oriented menus and a wide range of services to the campus community including a 19 meal plan for resident students (see Housing\/Meal Plan), a commuter\u2013faculty meal plan, cash prices to the public, traditional local cuisine, and a catering department that is available to accommodate the hospitality needs of the University public.<\/p>\n

La Melange, a full\u2013service snack bar area, is located in the Student Union and offers a wide selection of food and beverages at reasonable prices. Le Bistro pub and restaurant is also located in the Student Union and features specialty sandwiches and burgers.<\/p>\n

The Student Union Snack Bar offers a wide selection of food and beverage. Hot and cold sandwiches, local entrees, salads, snacks, and pastries are featured daily for the customer’s convenience and taste preference.<\/p>\n

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5.9.1.4 Mail\u00a0services<\/h4>\n

Faculty and staff members are assigned mailboxes, usually centrally located within the building in which their offices are located (Department Head\u2019s office or the Dean\u2019s office for faculty). During the academic year, both inter\u2013campus and U.S. mail are delivered to and picked up from such locations at least once daily. The University’s central mail facility is located in Picciola Hall. Campus correspondence boxes are located in the offices of the University Deans. Since interdepartmental and administrative notices, announcements, and other University business are distributed through campus correspondence, it is recommended that the faculty and staff members check mail daily. University franking privileges\u00a0shall not be used for personal mail.<\/p>\n

Postage<\/b>: Postage is provided through departmental budgets for mail dealing with University business. All University mail to be metered should have a complete return address including the appropriate departmental charge number. Mail to be metered should be in the Post Office by 2:00 p.m. Metered mail should be sorted by Zip Code.<\/p>\n

The University has a bulk mailing permit that should be used for large quantity mailings that qualify for bulk rates. Information regarding the use of the permit may be obtained from the Post Office.<\/p>\n

Post Office<\/b>\u00a0(ZIP 70310): The University Post Office serves as a contract station for the United States Federal Post Office. The Post Office is located in the Student Union Building and provides students, faculty, and administration with a variety of postal services. Each department of the University has an assigned post office box; faculty and staff who wish to secure a personal post office box may rent one. There is one mail delivery at 7:30 a.m. and one collection at 4:30 p.m.<\/p>\n

All outgoing mail for official University business is metered through the Post Office. Personal mail may not be included with University mail for metered stamping.<\/p>\n

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5.9.1.5 Bookstore Services<\/h4>\n

Faculty\/staff should be aware of the services available from the University Bookstore both in terms of ordering the necessary texts, materials, and supplies for their students as well as how to obtain materials necessary for the performance of their duties. Since procedures for purchasing items to be charged to departmental accounts are slightly different for some departments, it is recommended that faculty and staff members consult with Department Heads or supervisors for instructions. In addition, faculty\/staff, at their own expense, may purchase any of a wide variety of items available at the Bookstore. A 10% discount\u00a0on all items (except books) is available to faculty\/staff with proper identification.<\/p>\n

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5.9.1.5.1 Textbook Selection<\/h5>\n

The University has established the following policy regarding adoption of textbook and course materials.\u00a0 This policy has been established in accordance with University of Louisiana System Policy Number FB-XIII.III.-1a.<\/p>\n

Selection of textbooks and materials are departmental faculty responsibilities.\u00a0 Decisions involving adoptions and changes of textbook and materials are made by the academic department.\u00a0 Improvement of instruction is of primary concern when decisions are made regarding textbook and material selection, however, economic considerations cannot be ignored. Textbooks are adopted for at least a two year period.\u00a0 Bookstore staff are available to work with faculty in the development and\/or selection of materials, including supplemental readings, packaged or alternative publications, etc.<\/p>\n

The timeline and procedure below have been established to ensure that books and materials required for classes will be available for students prior to the beginning of the semester.\u00a0 The procedure will also assure that students have access to textbook and course material information early enough to make cost effective decisions regarding their purchase.<\/p>\n

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\n<h5 5.9.1.5.1.1 Timeline for Adoption of Materials, Changes and Modifications of Materials for Coursework<\/p>\n

The following timeline has been established to allow sufficient time for all vendors to participate or conduct buyback purchase decisions and determine orders for the following semester; and to allow for the information to be made available to students at least 45 days prior to the start of the semester (to the maximum extent practicable):<\/p>\n

FALL SEMESTER<\/p>\n

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