{"id":494,"date":"2014-05-13T14:50:09","date_gmt":"2014-05-13T19:50:09","guid":{"rendered":"https:\/\/www.nicholls.edu\/policy-procedure-manual\/?page_id=494"},"modified":"2025-08-26T20:52:20","modified_gmt":"2025-08-26T20:52:20","slug":"1-15-constitution-of-the-faculty-association","status":"publish","type":"page","link":"https:\/\/www.nicholls.edu\/policy-procedure-manual\/general-administration\/1-15-constitution-of-the-faculty-association\/","title":{"rendered":"1.15. Policies for Administrators"},"content":{"rendered":"\t\t
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1.15 \u00a0Policies for Administrators<\/h1>

1.15.1\u00a0 Executive Vice President and Vice Presidents<\/h3>

The Vice President is the chief administrative officer of a major division of the University and reports directly to the President. The Vice Presidents are designated officers of the institution and are fully responsible and accountable for the conduct of the affairs of their divisions. In the President\u2019s absence, the Executive Vice President for Finance and Administration will serve as Acting President. The official order of succession will be on file in the President\u2019s Office. Vice Presidents are appointed annually and serve at the pleasure of the President. The duties of a Vice President are those assigned by the President and may include making recommendations from their divisions on such matters as planning, budget, salaries, and general operations of their divisions.<\/p>

1.15.1.1 \u00a0Appointments<\/h4>

Appointments for Vice Presidents shall be submitted for approval by the Board of Supervisors as individual line items. Employment should not begin before official Board action. All terms and conditions of employment shall be submitted to the system office for review.<\/p>

1.15.1.2 \u00a0Vacancies and Search Committee Responsibilities<\/h4>

The President appoints the appropriate search committee. Final selection is based on a recommendation of the President to the Board of Supervisors. The responsibility for verifying the credentials of all applicants rests with the appointed search committee. Also, the search committee should determine the applicant\u2019s proficiency in both written and oral communication (See policy at Board of Supervisors website<\/a>).<\/p>

1.15.2\u00a0 Assistant Vice Presidents<\/h3>

The Assistant Vice President is an administrator who reports to a Vice President with staff responsibilities in administering University policy and procedures.<\/p>

Assistant Vice Presidents are appointed annually and serve at the pleasure of the Vice President. Specific duties of the Assistant Vice President are assigned by the appropriate Vice President.<\/p>

1.15.3\u00a0 Deans and University Directors<\/h3>

Hiring policies unique to Academic Deans and University Directors follow:<\/p>

1.15.3.1 \u00a0The Academic Deans (OA)<\/h4>

The academic deans are administrators holding faculty rank who are responsible to the Provost and Vice President for Academic Affairs for administering University policy and procedures within their units. All Deans are appointed annually and serve at the pleasure of the Provost and Vice President for Academic Affairs.<\/p>

All Deans have faculty rank as determined by the guidelines of the department of their major discipline. The rank held must be in accordance with the qualifications cited in Chapter 2 of this\u00a0Manual<\/em>\u00a0for promotion in that rank. Recommendations for promotion shall be initiated with the department in which the Dean holds academic rank, in accordance with faculty promotion policies. A Dean who has attained regular faculty status retains such status.<\/p>

Selection Procedures.<\/strong>\u00a0The Provost and Vice President for Academic Affairs may declare the position of Dean open for any of the following reasons:<\/p>

  1. the resignation, death, or extended illness of the Dean or the Director of Ellender Memorial Library;<\/li>
  2. reorganization or merger which causes a college or the library, as such, and therefore the position, to cease to exist;<\/li>
  3. non reappointment; or<\/li>
  4. other extenuating circumstances.<\/li><\/ol>

    Normally, a national search is conducted. However, internal candidates are encouraged to apply. Occasionally, it may be in the best interest of the university to limit the search to internal candidates. The Provost and Vice President for Academic Affairs in consultation with the President will appoint the appropriate search committee and will give them their charge.<\/p>

    Duties<\/strong>. The duties of the Academic Dean include, but are not limited to the following:<\/p>

    1. Evaluate the Department Heads and report the evaluations as required.<\/li>
    2. Recommend appointments, reappointments, promotions, leaves of absence, awards, and non-renewals of college faculty.<\/li>
    3. Prepare and administer the college budget in accordance with University guidelines.<\/li>
    4. Approve travel requests, subject to budgetary limitations.<\/li>
    5. Encourage a program of professional growth within the college.<\/li>
    6. Be responsible for the maintenance and security of equipment and facilities as assigned.<\/li>
    7. Conduct college meetings at least once per semester.<\/li>
    8. Serve as an official representative of the college and the University. In this capacity he or she shall promote the school and the University by maintaining contact with the community served.<\/li>
    9. Promote the positive aspects of the college and of the other colleges of the university.<\/li>
    10. Direct the internal operation of the college and maintain and update personnel records with the Department of Human Resources.<\/li>
    11. Be expected to teach at least one course per term unless by agreement otherwise with the Provost and Vice President for Academic Affairs.<\/li>
    12. Provide leadership and focus for all recruiting and retention activities.<\/li>
    13. Carry out such assignments as may be directed by higher authority.<\/li><\/ol>

      1.15.3.2 \u00a0University Directors (OA)<\/h4>

      University Directors report directly to the Vice Presidents or Assistant Vice Presidents. The Director of Graduate Studies, and the Director of the Library are examples of a University Director.<\/p>

      1.15.4\u00a0 Associate Deans, Assistant Deans, and Department Heads<\/h3>

      1.15.4.1 \u00a0Associate and Assistant Deans (OA)<\/h4>

      Associate and Assistant Deans, who report to Deans of the academic colleges, are appointed annually and serve at the pleasure of the Deans. Associate and Assistant Deans are expected to hold faculty appointments. Specific duties of an Associate or Assistant Dean are assigned by a Dean.<\/p>

      1.15.4.2 \u00a0Academic Department Heads (OA)<\/h4>

      Department Heads report to the Dean of an academic college. The Department Head is a faculty member with administrative duties which necessitate close cooperation with both faculty and administrators. The selection of a Department Head is therefore a matter of mutual concern to both the faculty and the administration. The selection process is designed to reflect this mutual interest. It shall be the responsibility of the Dean of the appropriate school to recommend, through the Provost and Vice President for Academic Affairs, to the President, a candidate for appointment as Department Head in the manner described below.<\/p>

      Term of Office.\u00a0<\/strong>The Department Head is appointed for a one\u2013year term and serves at the pleasure of the Dean.<\/p>

      Preliminary Selection Process.\u00a0<\/strong>The following is the preliminary selection process for the position of Department Head:<\/p>

      1. When appropriate, a Dean shall declare the position of Department Head open.<\/li>
      2. The Dean shall declare the position of Department Head open for any of the following reasons:<\/li><\/ol>