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Classified Advisory Committee Bylaws

4.27.1 – Committee Membership

4.27.1.1 Eligibility

Eligible employees include any member of the classified staff employed full time and granted
permanent status.
4.27.1.2 Representation

The Committee shall consist of 13 members with representatives from the following areas:
• Mamie Bourgeois Award Recipients (3)
• NSU Outstanding Trades Employee Award Recipients (3)
• Appointed Committee Members (7)

4.27.1.3 Term

A term shall be defined as a three-year period beginning on July 1 (or unless otherwise
amended) and ending on June 30 of the fiscal year.

Term Limits for Elected Members
Elected members are limited to one term. After a one-term absence, an employee may
be nominated again. In the event, an elected member becomes an appointed member
(award recipient), they will serve on the Committee for three additional years beginning
July 1.

Term Limit for Appointed Members

Appointed members are limited to one term.

4.27.1.4 Elections

Elections shall be held as Committee positions for elected members become available. The
Committee Chair will obtain a list of eligible employees from the Human Resource Office to
present at the next meeting and Committee members will nominate employees for each vacant
position. The Committee Chair will forward the list of nominees to the University President for
approval.

4.27.1.5 Vacant Positions for Elected Members

In the event an elected Committee member should leave the University, resign from their
Committee position, or is otherwise unable to fulfill his/her duties, the Committee will meet to
fill the vacant position. Nominees will be selected and submitted to the University President for
approval. As determined by the President, the newly elected member shall complete the term
of the exiting member or complete the full term limit assigned to incoming members.

4.27.1.6 Vacant Positions for Appointed Members

Appointed members consist of the Mamie Bourgeois Award recipients and the Outstanding
Trades Employee Award recipients for the previous three years. In the event an appointed
member should leave the University, resign from the Committee, or is otherwise unable to
fulfill his/her duties, the position will be filled for the remainder of the term by another
nominee.

4.27.2 – Officers

4.27.2.1 Election of Officers

The election of officers shall be facilitated by the outgoing Chair. At this meeting, Committee
members may nominate themselves or any other Committee member for any of the three
officers. Each member present at the meeting shall cast one vote for each office. The votes will
be counted and the unanimous results will be announced immediately.

4.27.2.2 Term of Officers

Each officer shall be elected for the duration of their term. If the officer resigns or is otherwise
unable to fulfill their duties, the Committee shall meet to elect a replacement for the remainder
of the term. Following a one-year absence from an office, a Committee member may serve
again for the same office.

4.27.2.3 Primary Duties

The Chair shall:
• Facilitate all meetings;
• Meet with the University President as necessary;
• Submit written reports, responses and recommendations to the University President as
necessary
• Represent the Classified Advisory Committee on other university committees seeking
classified staff representation
• Submit approved minutes to the University President
The Co-Chair shall:
• Fulfill the Chair’s obligations in his/her absence;
• Assist with the Chair’s duties as requested by the Chair;
The Secretary shall:
• Schedule and create an agenda for all meetings;
• Record minutes of all Committee meetings;
• Keep records of all minutes and election details
• Notify classified employees of meeting dates, times and location
• Send meeting minutes to all classified employees

4.27.3 – Meetings

4.27.3.1 Frequency of Meetings

A minimum of two (2) meetings shall be held during each of the fall and spring semesters and
one (1) during the summer session.

4.27.3.2 Emergency Meetings

Emergency meetings may be called by the Chair in response to a special request or need from
the University President, or another organization.

4.27.3.3 Agenda

An informal meeting agenda will be created by the Secretary prior to each meeting. The
agenda will be included in the email giving the date/time of the next meeting. Committee
members may submit to the Secretary items to appear on the agenda prior to the meeting
date.

4.27.3.4 Meeting Format

All meetings are open to all Classified employees. However, an individual may be invited to the
meeting to provide data or other pertinent information as needed.

4.27.3.5 Meeting Procedures

The Chair will call the meeting to order. The Chair may ask the Committee to vote, as
necessary, during meetings. The members present at the meeting will decide the outcome.

4.27.3.6 Information Submitted by Employees

If concerns, questions, or recommendations are submitted by an individual to any Committee
member, that member will immediately inform other Committee members of the request by
email. The Chair will respond to that individual by email within 3 business days and state that
the Committee appreciates the input and will address the issue at the next meeting. If the
Chair is not available, the Co-Chair will respond. If the Co-Chair is not available, the Secretary
will respond.

4.27.3.7 Minutes

Meeting minutes shall be sent by email to all classified within five working days of the meeting.
Committee members have five working days to send any corrections by email to the Secretary.

4.27.4 Amendment of Bylaws

Bylaws may be amended as needed. The amendment shall be discussed and voted on during a
Committee meeting. The members present at the meeting will decide if the amendment is
accepted. New bylaws will be submitted to the University President for approval.